Memtime Pricing: Basic, Connect, Premium and Enterprise Costs

Memtime pricing at a glance

Memtime is a desktop-first automatic time tracker that records applications, windows and work activity in the background. Its price depends on whether you simply want to reconstruct your day, send approved time entries to external project software, or track supported calls and manage more advanced business requirements. The official pricing page presents three published subscriptions, Basic, Connect and Premium, plus a custom Enterprise offering. There is no standing free plan after the trial.

The pricing page lists USD figures for several billing periods. These are monthly equivalents but the actual commitment renews each quarter, year or two-year term, depending on the option selected. A knowledge-base article also warns that the checkout is currently presented in euros, so bank conversion and currency differences can affect a card statement. Check the total amount and renewal date in the order form rather than multiplying an illustrative rate without verifying the invoice.

Basic: $18 quarterly, $14 annual or $12 two-year equivalent

The Basic plan is intended for freelancers and smaller teams that do not need to synchronize approved hours with an outside project-management platform. It supplies passive desktop tracking, the chronological activity timeline, calendar context, timesheet reporting and built-in Memtime Projects. Because the recorder itself works without connecting each computer program, paying for external integrations is unnecessary just to observe the apps and documents used during a workday.

At the USD prices displayed on the site, Basic costs $18 per person per month when subscribed quarterly, $14 per person per month on annual billing and $12 per person per month on the two-year commitment. The annual monthly equivalent implies $168 per seat across twelve months and the quarterly equivalent implies $54 per three-month period, before differences from the euro checkout and tax. A solo consultant who only needs a private time reconstruction and project totals is a natural Basic candidate.

Connect: $26 quarterly, $21 annual or $18 two-year equivalent

Connect adds the value that agencies and professional-service teams often need most: connections to existing project and task software. Memtime advertises more than one hundred integrations and the ability to transfer only the time entries that users create and assign, instead of broadcasting their raw private activity timelines. Project structures can be brought into the tracker so employees can choose the correct client and task without rebuilding everything twice.

The official USD view lists Connect at $26 per user/month on quarterly subscriptions, $21 on annual commitments and $18 on two-year contracts. The annual reference yields $252 per seat for a full year; a five-person team would have an illustrative $1,260 annual software line before tax or checkout conversion. Connect is the most logical entry tier when the business already uses a supported project application and needs agreed hours synchronized in a reliable, auditable workflow.

Premium: $35 quarterly, $29 annual or $23 two-year equivalent

Premium builds on Connect by adding phone call tracking options, priority support and expanded identity or premium integration features displayed in the plan chart. The vendor describes examples involving iPhone and Mac call history and supported VoIP systems. This is not a guarantee that every phone operating system, carrier or call platform is automatically included. For a law firm or consultancy, the value depends on whether those particular calls represent meaningful billable work.

The current USD equivalents are $35 on a quarterly term, $29 on an annual term and $23 on a two-year contract, per person per month. Annual Premium therefore represents approximately $348 per seat using the displayed dollar equivalent; a ten-person office would budget $3,480 for twelve months before currency and taxes. Compare the incremental cost with the minutes previously missed during calls and ask for a written compatibility checklist before making an organization-wide upgrade.

Enterprise: custom pricing and large-team controls

Enterprise is not presented as a single public per-seat price. Memtime positions it for organizations around fifty or more seats that need bespoke onboarding, integrations and identity management, including capabilities such as SAML single sign-on, Entra ID or SCIM. The sales process may account for the number of users, integrations, contract period and operational requirements. Any stray promotional reference on a comparison page should not be mistaken for an enforceable universal Enterprise quote.

An enterprise evaluation should ask for a line-by-line proposal: license quantity, billing cadence, permitted seat additions, implementation assistance, supported identity providers, export controls and service terms. Teams with sensitive client work should review data flows and retention details, including the important distinction between private locally stored activity records and manually approved timesheet entries exported to a shared project. A demo of your actual system connections is more useful than buying based on a general feature grid.

14-day trial: what is included and what happens afterward

Memtime advertises a fourteen-day trial without requiring payment details or a business email address. The official FAQ describes the trial as Premium-equivalent, with unlimited activity tracking and available integrations. This is enough time to evaluate automatic capture, build a few projects, connect a calendar and test whether reconstructed time accurately reflects client work. A trial user should also confirm whether a supported project integration sends entries to the desired task fields.

The vendor says trial access does not silently become a paid subscription. You must subscribe separately once the trial ends. This is an important difference from trials that start a recurring charge unless canceled. Still, the period is short for an organization, so set a limited scope and review results on several ordinary working days, not just a staged training session. Assign someone to compare generated time entries against actual project deliverables and the billing system before deciding on an annual commitment.

Quarterly versus annual versus two-year billing

The longer the commitment, the lower the published monthly equivalent. That discount can be worthwhile when an office has standardized on a project system and verified that the time-tracking integration works. However, a two-year contract also increases the period during which workflows, staffing, vendor policies or device fleets may change. Start with the shortest paid period that allows meaningful evaluation, then use actual time saved and recovered billable work to justify a longer term.

For example, the Basic quarterly and two-year equivalents differ by six US dollars per person each month, but the long-term option commits much more money upfront. Connect and Premium have similar tradeoffs. Calculate costs at the number of active licensed seats, including planned hires and departures, and confirm whether mid-term reductions affect future bills. The pricing FAQ states that you may remove licenses and that charges beyond the existing current billing period cease; it does not say unused time is necessarily refunded.

Billing currency and checkout reconciliation

Memtime presents multiple display currencies, including dollars, pounds and euros. Its separate knowledge-base pricing article lists euro amounts by tier and contract length, and says checkout invoices currently appear in euros with card-provider currency conversion where appropriate. These sources can produce totals that do not align perfectly with multiplying the displayed USD monthly equivalent. An exchange-rate variation is not necessarily a vendor pricing error.

Before purchasing, record the selected term, currency, local tax treatment, number of seats and total billed amount from the secure checkout. If finance needs a fixed US-dollar expense, ask whether the vendor can issue a suitable commercial quote. Our price table uses vendor-advertised USD reference amounts as of the verification date; it is not a guarantee of a charge in USD or a promise about a later renewal conversion.

Memtime Projects versus external connected software

One subtle but costly misunderstanding is assuming that Basic has no project management. All tiers include Memtime Projects, a web-based dashboard where teams can create projects, invite users and examine the specific time entries employees submit. The raw automatically collected app and window history remains on each individual computer, according to Memtime. The shared project view therefore contains approved task allocations and reports, not a manager-accessible feed of every employee desktop activity.

External programs such as agency-management or task systems use the Connect tier or higher. If you already have a project-management product, purchasing Basic may leave you manually transferring billed hours, which undermines the main efficiency benefit. Conversely, buying Connect when you are content with Memtime Projects can be unnecessary. During the free trial, build one representative client project in both workflows and determine which version is simpler to maintain and reconcile with invoices.

How Memtime captures work without a separate tracker integration

Memtime automatically detects activity in desktop applications, active browser tabs, document paths and foreground windows. The vendor describes a chronological Memory Aid timeline that helps a person recall what work occurred during a day and transform it into meaningful time entries. Application tracking does not require developers to maintain a bespoke connection for every installed app, so the Basic plan can cover many types of work without a long integration setup.

The important limitation is that capturing activity is not the same as logging approved billable work. An employee may read an article while researching a client problem, attend a meeting or switch between projects. The person must still decide which time belongs on which task, and Memtime explicitly says it does not automatically submit all activity as billable time without approval. This supports better timesheet discipline but still requires judgment over nonbillable, internal and client activity.

What tracking data leaves the desktop?

Memtime’s central privacy claim is that its automatic activity timeline is stored locally and is not uploaded to its cloud service. That can suit organizations uncomfortable with routine screenshots or manager-visible browsing histories. It also means the same raw history is not synchronized across your desktop and laptop, even when you use a single account on both. Project and client time entries intentionally exported to a shared system follow a different path.

This distinction can affect cost and rollout. IT teams may need local backup, device replacement and endpoint policies to avoid losing years of useful history. A user can see history on the computer where it was recorded, while supervisors see timesheet entries submitted to the project dashboard. Verify the company’s documentation and service terms instead of treating vendor language about privacy as an independently audited security guarantee. The transfer of approved data into outside project software should be mapped separately.

Total cost for freelancers and teams

For one person who wants local timesheets, annual Basic has an advertised USD equivalent of $14 monthly, roughly $168 per year. An agency with five Connect users would have an illustrative $105 monthly equivalent under annual billing, or about $1,260 across twelve months. A ten-seat Premium group would have $290 as its published monthly equivalent and around $3,480 for a year. These are calculations from the vendor dollar display, not verified final euro-denominated invoices.

The more important return calculation is the value of corrected time entries. Suppose a consultant charges $120 per hour and routinely forgets fifteen otherwise billable minutes a week. That is a hypothetical $30 per week of potentially recovered time, and a single subscription could pay for itself if the client accepts the invoice. Yet automatic recording alone never creates an entitlement to bill clients; contracts, work quality and approval still control the amount invoiced. Build the business case on actual trial differences, not vendor claims of universal revenue gains.

When a cheaper alternative makes sense

Memtime can be an expensive option for a freelancer who already starts timers reliably and needs only a simple weekly report. Free or low-cost plans from Clockify or Toggl Track may cover that requirement. Privacy-focused users who want automatic app awareness but not a paid client timesheet system may investigate ActivityWatch, which is open source and local-first. A team buying primarily for focus coaching may find RescueTime or Rize closer to its immediate needs.

The tradeoff is often between time-entry administration, privacy architecture and subscription cost. Do not compare Memtime Connect against a competitor’s free timer as if they accomplish identical tasks. List the actual requirements: passive recollection, project categorization, customer billing exports, identity management and phone activity. A lower price only represents savings when your business does not need the more advanced feature. Look for hidden costs in timesheet cleanup and integrations.

Pricing verdict and editorial verification

Basic is most economical when Memtime Projects and local time entries are enough. Connect is the practical tier for organizations invested in other project software. Premium is worth consideration only when its particular call integrations and support features solve a real problem, and Enterprise requires a qualified quote. The fourteen-day no-card trial is the best way to confirm whether automatic recollection helps your staff submit accurate work records without excessive manual correction.

This analysis is based on official Memtime plan, knowledge-base and product documentation. We did not purchase a subscription or run a financial audit, so billing totals are illustrative and currency conversion remains unverified until checkout. Confirm the plan term, total price, seat count and integration limits directly before buying. The tool profile itself is a research record and does not supply a verified human testing score.