Microsoft SharePoint Pricing 2026: Current Plans & Costs

Microsoft SharePoint pricing changed materially in 2026. The old headline price of $5 per user per month for standalone SharePoint Online Plan 1 is no longer the correct new-customer entry point. Microsoft stopped new sales of standalone SharePoint Online Plan 1 and Plan 2 after May 31, 2026. The current U.S. SharePoint page now foregrounds Microsoft 365 bundles: Business Basic is $7 per user per month paid yearly, while Business Basic without Teams is $5.40 per user per month paid yearly.

SharePoint pricing at a glance

The SharePoint Tool profile still stores a $5 Plan 1 starting price from October 6 research. That value is stale for new purchases. This pricing article follows current Microsoft sales policy and flags the Tool data for correction.

Retirement of standalone plans

Microsoft announced in January 2026 that standalone SharePoint Online Plan 1 and Plan 2 would be retired. New tenants and customers could not buy those SKUs after May 31, 2026. Existing customers received a transition window, with renewals ending in January 2027 and service scheduled to end in December 2029. Microsoft 365 suites are now the primary path for new SharePoint customers.

This distinction matters because the old $5 number may still appear in documentation or legacy account records. A current pricing guide should not present it as a new-customer option. Procurement teams with an existing standalone subscription should review their transition timeline separately.

Microsoft 365 Business Basic

Microsoft 365 Business Basic is currently $7 per user per month paid yearly in the U.S. It supports up to 300 users and includes SharePoint, OneDrive, Teams, business email and web/mobile versions of Word, Excel, PowerPoint and Outlook. The plan shows 1 TB of cloud storage per user.

Ten users cost $840 per year before taxes and add-ons. Fifty users cost $4,200, and one hundred users cost $8,400. These figures are simple list-price arithmetic. They do not include migration, advanced security, Copilot, premium workflow connectors or extra storage.

Business Basic without Teams

The no-Teams version is $5.40 per user per month paid yearly. It includes SharePoint, OneDrive, email and web/mobile Office apps but omits Teams. For ten users, annual license cost is $648; fifty users cost $3,240; one hundred users cost $6,480.

This is the lowest clearly displayed new-customer Microsoft 365 business price on the current U.S. SharePoint page. Companies that already use another meeting or chat platform may find it more economical than the standard Business Basic package.

Business Standard with Copilot

Microsoft 365 Business Standard with Copilot is displayed at $23.50 per user per month paid yearly on the current SharePoint page. It adds desktop Office applications and Copilot features. This should be treated as a broader productivity and AI purchase, not merely as a more expensive SharePoint plan.

Business Premium with Copilot

Business Premium with Copilot is displayed at $32 per user per month paid yearly. It combines SharePoint with stronger security and the wider Microsoft productivity stack. Organizations should compare the security and Copilot value separately from the content-management value when evaluating it against a specialist DMS.

Storage costs and limits

Microsoft 365 Business plans display 1 TB of cloud storage per user. SharePoint service limits separately describe tenant storage and a maximum site collection size of 25 TB. Large migrations should inventory versions, Teams-connected sites, retained content and inactive workspaces because historical content can consume substantial SharePoint capacity.

Additional storage or capacity can add cost. The right storage model should be based on the actual content estate, expected growth and retention rules rather than only headcount.

Copilot and agent costs

SharePoint increasingly serves as the governed knowledge layer for Microsoft 365 Copilot and SharePoint agents. Basic SharePoint access does not automatically include every Copilot capability. Qualifying Copilot licenses or pay-as-you-go agent services can be required.

Estimate how many users need Copilot, which sites will ground agents and whether pay-as-you-go interaction will be enabled. AI costs can become larger than the incremental SharePoint license cost, particularly in organizations with broad AI adoption.

Power Platform costs

SharePoint works with Power Automate and Power Apps. Standard Microsoft 365 workflows can be cost-effective, but premium connectors, Dataverse and advanced automation can require separate licenses. Map each production workflow before assuming the Business Basic price represents total automation cost.

Free trial

Microsoft's current business-plan terms describe a one-month free trial for eligible plans. After the trial ends, the subscription automatically converts to paid service unless canceled. A payment method can be required. Use the trial to test real libraries, metadata, permissions, search, Teams integration and workflows rather than only basic file storage.

Cancellation and refunds

Microsoft states that eligible business customers have a 7-day cancellation window after a subscription starts or renews to receive a prorated refund or credit. Cancellation is managed through the Microsoft 365 admin center. After that window, customers can generally turn off recurring billing and keep access through the remainder of the paid term, depending on account type and agreement.

Partner, reseller and enterprise contracts can differ. Record the exact renewal date, billing account type and cancellation window from the order form.

Migration and consulting

SharePoint licensing can be inexpensive compared with migration work. Moving from file servers, Box, Google Drive or another DMS may require discovery, site design, metadata mapping, permission cleanup, version migration, testing and user training. Budget migration as its own project. A rushed lift-and-shift often reproduces legacy folder structures and creates support work that costs more than the software.

Governance cost

Large SharePoint environments need ongoing site lifecycle, permission reviews, information architecture and content ownership. These are operating costs even if Microsoft does not invoice them as a separate SKU. Estimate administrator time, support effort and governance tooling. A platform that is cheap per seat can still be expensive if employees spend time searching for content or resolving access problems.

Compliance licensing

Advanced retention, eDiscovery, sensitivity labeling, identity protection and endpoint controls can depend on higher Microsoft 365 plans or add-ons. Regulated buyers should map each requirement to the exact license rather than assuming a basic plan includes every compliance capability. This is especially important when comparing SharePoint with DMS vendors that package records management or compliance controls differently.

Three-year budgeting

A useful three-year model includes user growth, storage growth, migration tooling, consulting, administration, Power Platform, Copilot, agents, compliance and third-party apps. Separate one-time costs from recurring costs and model at least one growth scenario. This produces a fair comparison with Box, M-Files, DocuWare or Laserfiche instead of comparing only first-year list prices.

How SharePoint compares on price

Microsoft 365 Business Basic at $7 per user per month is much lower than M-Files Essentials at $65 per seat per month or Laserfiche Professional at $73 per user per month. Box Business is $15 on annual billing, while DocuWare publishes a typical $30 to $125+ Cloud range. These are not equivalent products: SharePoint is bundled into a productivity suite, while the others are more specialized content platforms.

Our SharePoint pricing recommendation

Audit the Microsoft 365 licenses the organization already owns before buying anything. Do not purchase duplicate SharePoint access. Then model the costs outside the base plan: Copilot, agents, premium Power Platform, compliance, storage, migration and consulting. That complete view is more useful than the obsolete $5 Plan 1 number.

Pricing sources and verification status

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Existing standalone customers

Existing customers on SharePoint Online Plan 1 or Plan 2 should not assume that the retirement means immediate service loss. Microsoft provided a transition timeline. New sales stopped first, renewals stop later, and service retirement occurs after existing agreements have had time to transition. Procurement should identify which tenants still use standalone SharePoint SKUs, record their renewal dates and create a migration plan to an eligible Microsoft 365 suite, storage option or other approved replacement before the relevant deadline.

Teams versus no-Teams pricing

The difference between $7 Business Basic and $5.40 Business Basic without Teams is important because it reflects a product-bundle choice, not a SharePoint capability difference alone. Organizations that already standardize on another collaboration suite may prefer the no-Teams package, while organizations that rely on Microsoft Teams may gain more value from the standard bundle. When comparing annual cost, include the price of the alternative meeting and chat platform if Teams is removed. A lower Microsoft price can be offset by a separate collaboration subscription.

Seat growth scenarios

Small differences in per-user price become meaningful as headcount grows. At the current U.S. annual rates, one hundred Business Basic users cost $8,400 per year, while one hundred no-Teams users cost $6,480. The difference is $1,920 per year before taxes and add-ons. At 300 users, the gap becomes $5,760. These calculations do not determine which plan is better, but they show why buyers should model the actual user population and avoid selecting a bundle solely from a per-seat headline.

Copilot budget separation

Copilot should be treated as a separate business case. SharePoint provides the governed content foundation, but Microsoft 365 Copilot licensing and agent consumption can add substantial recurring cost. Finance teams should estimate which roles genuinely need Copilot, whether all users require the same access and how agent usage will be metered. A staged rollout can be more economical than licensing the entire workforce immediately. The SharePoint budget should therefore show core collaboration costs separately from AI costs so that return on investment can be evaluated clearly.

Implementation effort

Even a greenfield SharePoint rollout needs design work. Decide site templates, naming conventions, retention defaults, sharing policy, metadata standards and who is allowed to create new workspaces. Existing organizations also need migration discovery and cleanup. These services are often one-time expenses, but they can be large enough to dominate year-one cost. A fair comparison with Box, M-Files, DocuWare or Laserfiche should include equivalent migration and configuration services for each finalist, not just recurring licenses.

Support and administration

Microsoft includes support options with business plans, but internal administration still requires staff time. Tenant administrators, compliance teams, site owners and help-desk staff all contribute to ongoing cost. Larger organizations may also purchase third-party governance or migration tools. Include those operational costs in the model. SharePoint can remain economical because it consolidates several functions, but only if governance and support are planned instead of treated as free.

Regional pricing and procurement

Microsoft pricing varies by market, currency, taxes, reseller arrangement and enterprise agreement. The U.S. prices in this article are useful reference points, not universal quotes. Global organizations should compare local price lists and confirm whether users are purchased directly from Microsoft, through a Cloud Solution Provider or under an enterprise agreement. Procurement should also document promotional pricing separately from standard renewal pricing, because introductory discounts can make year one look cheaper than later years. A clean budget should show the standard recurring rate expected after promotions expire.