Time Doctor

Quick facts

Vendor

Time Doctor

Pricing model

Paid Basic, Standard and Premium per-user subscriptions billed monthly or annually, custom Enterprise and optional add-ons. 14-day Premium trial; no permanent free plan.

Plan pricing

Basic $8/user/month monthly or $6.67/user/month billed annually Vendor source checked; not a hands-on review

Free plan

Not confirmed

Free trial

Yes — check eligibility

Last verified

Not yet verified

About Time Doctor

Time Doctor is a workforce time-tracking and analytics platform that helps managers understand work hours, projects, schedules and patterns in computer-based work. It is aimed at remote and hybrid teams, outsourced operations, agencies and organizations that want visibility beyond a basic billable-hours timer. The product can log task time, show online and offline sessions, associate hours with projects, report website and application activity and, when configured, collect screenshots or video context. Because these capabilities can involve employee monitoring, a buyer should evaluate privacy rules, workplace notice, local legal obligations and employee trust alongside management reporting. The vendor's current pricing FAQ lists Basic at $8 per user per month on monthly billing or $6.67 per user per month equivalent on an annual commitment. Basic includes automatic tracking, projects, tasks, a timeline report, screenshots, online and offline tracking, a knowledge base and groups or teams. It is a paid product: current official feature documentation says a 14-day trial provides Premium functionality without a credit card, but an ongoing functional free plan is not offered. Older support text uses the term Free Plan for an account after the trial, which should not be confused with permanent access to active reporting and monitoring features. A buyer should confirm the post-trial state in checkout rather than relying on older plan pages. Standard costs $14 per user per month when billed monthly or $11.67 per user per month equivalent annually. It adds schedule and attendance tools, time approvals and deeper activity reporting. Official vendor materials describe work breaks, leave and payroll-related records, website and application usage, productivity ratings and integrations among the Standard-level capabilities. These controls help managers reconcile scheduled hours with logged time and understand where a team spends its day. They also increase the importance of defining fair productivity categories: an activity marked 'unproductive' for one role may be essential for another, such as YouTube research for a creative team or email for account management. Premium costs $20 per user per month on monthly billing or approximately $16.70 per user per month in the official annual-equivalent presentation. The vendor's pricing support material also cites a $200 annual per-user charge, so exact monthly-equivalent math rounds to $16.67. Premium adds more advanced workforce insights such as unusual activity reports, benchmark analytics, software-cost insights, office-versus-remote views, executive dashboards, optional screen video recording, dedicated customer success, API access and single sign-on where included. Ten optional add-ons are described for lower tiers; their exact fees and eligibility are not consistently published in the accessible plan text, so Toollers does not invent a universal price for them. Enterprise is custom-priced for larger deployments needing private cloud options, tailored dashboards, implementation help and contract-specific support. As with most per-seat tools, active users can remain billable even when a manager or administrator does not use the desktop tracker. The vendor's billing FAQ says access-level changes alone do not change a seat rate, but adding users can generate prorated charges. A manager should therefore model all active accounts and future hires, not just the subset of people required to submit billable time. Annual payments are made in advance and provide a discount compared with paying by month. Time Doctor's tracking is strongest on desktop. The vendor's FAQ says automatic activity capture and video screencasts are desktop capabilities. Its web application is used for management and reports, rather than tracking work directly; mobile is deliberately more limited and does not provide the full desktop monitoring feature set. This distinction matters for field-heavy operations where most people never use Windows or macOS computers. A construction or delivery team may find Hubstaff's GPS and location capabilities more relevant, while a privacy-sensitive knowledge-work team may prefer Timely's personal-private Memory model. Monitoring can include active task time, idle time, application and website use and optional screenshots. A support article says screenshots and website/app monitoring are tied to active tracking sessions, and that the screenshot configuration can be disabled or modified. Blurring controls can limit sensitive screen content, but blurring is not a substitute for proper privacy policy and role permissions. Managers should decide which roles need visual evidence, set retention periods and explain when tracking starts and stops. Activity levels or app categories are indicators of computer interaction, not direct measurements of work quality, creativity or customer value. Time Doctor's own materials describe optional video screen recording and unusual activity analysis on higher plans, which require further governance before broad adoption. The platform can support clients and contractors who bill by the hour, teams with attendance policies, and remote operations that need schedule-versus-time comparisons. Standard offers useful reporting and approval structures, while Premium adds more analytical depth and executive views. Integration options can connect Time Doctor with project management systems and payroll or payment workflows, but sync fields, region support, API access and tier eligibility must be checked in a trial. Buyers should test whether offline captured time uploads consistently, how manual edits are approved and whether reports can be exported in a form suitable for invoicing or payroll reconciliation. Time Doctor publicly offers a 14-day Premium trial without a card. Its refund support page states that refunds are generally not issued after the trial except in specific service-downtime or unprocessed-cancellation circumstances, so this is not a blanket money-back subscription. Buyers who need to pilot monitoring should include a representative employee group and deliberately test privacy controls, not switch on all recording settings simply because the trial includes them. A successful pilot would confirm the same total hours in manager reports, employee records and the payroll or billing source of truth. Compared with Timely, Time Doctor prioritizes managerial analytics and optional monitoring rather than employee-private raw activity memory. Compared with Hubstaff, it emphasizes desk-based workforce intelligence; Hubstaff has a broader field-facing set of GPS, job-site and payment functions. Both comparisons depend on the actual plan and monitoring settings, so a feature checklist should identify whether the buyer wants time capture, workforce attendance, screenshots, invoicing, profitability or an API. Toollers compiled this profile from Time Doctor's pricing, support, monitoring and refund pages. We did not run the desktop app, record users, test report accuracy or independently verify security certifications. The scores are research-based assessments, not results of hands-on use.

Best for

Distributed or outsourced desktop teams needing task timesheets, schedule reports, optional activity monitoring and workforce analytics.

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