Invoice Ninja
Invoices, recurring billing, time tracking and client payments for freelancers and small businesses.
Strong invoicing, recurring billing, client portal, payment and time tracking tools, but not a full accounting ledger.
Straightforward freelancer workflows; advanced settings and self-hosting introduce complexity.
Generous free offering and published 2026 Pro/Enterprise rates, with clear limits.
Gateway options, APIs and deployment control; paid plans gate bank sync and e-invoicing.
Scored by Aditya Verma
Quick facts
- Vendor
- Invoice Ninja LLC
- Pricing model
- Free hosted tier, monthly or annual Pro, user-tiered Enterprise and custom Premium; optional self-hosting
- Plan pricing
- Free for up to 5 clients; Ninja Pro $14/month or $140/year Vendor source checked; not a hands-on review
- Free plan
- Yes — check limits
- Free trial
- Not confirmed
- Last verified
- Not yet verified
About Invoice Ninja
Invoice Ninja is an invoicing and payment management platform for freelancers, consultants, agencies and other small businesses. It combines estimates, branded invoices, recurring billing, client portals, deposits, online payment links, project time tracking and expense/vendor records. Its hosted Free plan permits up to five clients and unlimited invoices, an unusually useful entry point for a small operation that has only a handful of customers. Ninja Pro removes Invoice Ninja branding and expands client capacity, invoice design customization, integrations and reminders. Enterprise adds multiple team accounts, permission controls, banking connections, file attachments and PEPPOL e-invoicing. The vendor also offers self-hosted deployment, which gives more infrastructure control but makes upgrades, backups and operational security the owner’s responsibility. Starting January 2026, Ninja Pro costs $14 per month, or $140 billed annually. Enterprise starts at $18 per month for its smallest user tier, with higher prices for larger teams. Premium Business is custom-quoted; the vendor advertises pricing from $280 per year. Payment processors may charge transaction fees. Invoice Ninja is a strong fit when invoicing, basic expenses, client interaction and billable-time capture matter more than a full accounting, payroll and tax suite. The free tier is constrained by client count, while integrations, branding removal and specialized compliance functions require paid upgrades. Independent G2 and Capterra reviews generally praise value and flexibility, although setup and product-version transitions can require attention. This Toollers profile is based on current documents and review patterns, not a verified hands-on test.
Best for
Freelancers, consultants, agencies and small service businesses managing recurring invoices, project time and customer payments.
Invoice Ninja pros and cons
Pros
- Free hosted plan covers five clients and unlimited invoices.
- Recurring invoices, deposits, quotes, expense tracking and billable time are built in.
- Client payment portal and many gateways make collections practical.
- Ninja Pro has clear published monthly and annual prices.
- Cloud and self-hosting deployment options offer flexibility.
Cons
- −Free hosted plan is limited to five clients.
- −Brand removal, API access and account users are gated by paid tiers.
- −It is not a complete payroll, bookkeeping or complex tax platform.
- −Self-hosting adds maintenance and backup responsibilities.
- −Bank sync and PEPPOL e-invoicing require Enterprise.
Features
Platforms
Integrations
Pricing — research snapshot
Pricing at a glance
Hosted free-forever plan with up to five clients and unlimited invoices.
$14 month-to-month or $140 annual total (effective $11.67/month); unlimited clients and advanced branding.
Starting $18 monthly or $180/year for the smallest team tier; larger teams have higher rates.
Custom quote, advertised from $280/year; priority support, implementation and design services.
Official pricing / availability source · Checked 5 November 2026. Confirm current taxes, regional terms and allowances. A listed plan is not necessarily the cheapest option.
Editorial verification: Not yet verified. Check the vendor's site for current pricing.
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